Section 1. Administrative
| Proposal title | PIT Tag Purchase and Distribution |
| Proposal ID | 199808001 |
| Organization | Pacific States Marine Fisheries Commission (PSMFC) |
| Proposal contact person or principal investigator |
| Name | Carter Stein |
| Mailing address | 45 SE 82nd Dr. Ste. 100 Gladstone, OR 97027-2522 |
| Phone / email | 5036505400 / [email protected] |
| Manager authorizing this project | Randy Fisher |
| Review cycle | FY 2001 Ongoing |
| Province / Subbasin | Systemwide / Systemwide |
| Short description | Purchase and distribute PIT tags needed for BPA funded projects and track number of tags purchased and dollars spent on a per project basis. |
| Target species | |
Project location
| Latitude | Longitude | Description |
|---|
Reasonable and Prudent Alternatives (RPAs)
Relevant RPAs based on NMFS/BPA review:
| Reviewing agency | Action # | BiOp Agency | Description |
|---|
Section 2. Past accomplishments
| Year | Accomplishment |
|---|
| 1998 |
Distributed over 640,000 PIT tags. |
| 1999 |
Distributed over 750,000 PIT tags. |
Section 3. Relationships to other projects
| Project ID | Title | Description |
|---|
Section 4. Budget for Planning and Design phase
Task-based budget
| Objective | Task | Duration in FYs | Estimated 2001 cost | Subcontractor |
|---|
Outyear objectives-based budget
| Objective | Starting FY | Ending FY | Estimated cost |
|---|
Outyear budgets for Planning and Design phase
Section 5. Budget for Construction and Implementation phase
Task-based budget
| Objective | Task | Duration in FYs | Estimated 2001 cost | Subcontractor |
|---|
Outyear objectives-based budget
| Objective | Starting FY | Ending FY | Estimated cost |
|---|
Outyear budgets for Construction and Implementation phase
Section 6. Budget for Operations and Maintenance phase
Task-based budget
| Objective | Task | Duration in FYs | Estimated 2001 cost | Subcontractor |
|---|
| Procure and Distribute PIT tags to BPA funded FWP projects. |
Forecast PIT tag usage by quarter and project. |
on going |
$0 |
|
|
Procure PIT tags as funding is made available. |
on going |
$0 |
|
|
Distribute PIT tags upon request to funded projects. |
on going |
$0 |
|
|
Make tag distribution information by project available to all system users. |
on going |
$0 |
|
| Purchase 100,000 to establish "Tag Bank". |
a) Purchase 100,000 tags for safety stock inventory. Due to (up to) a 9 month manufacturing lead time between tag orders and tag delivery, PSMFC will keep a safety stock on hand to lessen risk of a tag shortage. |
1 time |
$240,000 |
|
Outyear objectives-based budget
| Objective | Starting FY | Ending FY | Estimated cost |
|---|
Outyear budgets for Operations and Maintenance phase
Section 7. Budget for Monitoring and Evaluation phase
Task-based budget
| Objective | Task | Duration in FYs | Estimated 2001 cost | Subcontractor |
|---|
Outyear objectives-based budget
| Objective | Starting FY | Ending FY | Estimated cost |
|---|
Outyear budgets for Monitoring and Evaluation phase
Section 8. Estimated budget summary
Itemized budget
| Item | Note | FY 2001 cost |
|---|
| PIT tags |
# of tags: 100000 |
$240,000 |
| $240,000 |
Total estimated budget
| Total FY 2001 cost | $240,000 |
| Amount anticipated from previously committed BPA funds | $0 |
| Total FY 2001 budget request | $240,000 |
| FY 2001 forecast from 2000 | $0 |
| % change from forecast | 0.0% |
Reason for change in estimated budget
Establish a "Tag Bank" to minimize risk of a tag shortage when projects request tags on short notice.
Cost sharing
| Organization | Item or service provided | Amount | Cash or in-kind |
|---|
Reviews and recommendations
This information was not provided on the original proposals, but was generated during the review process.
Recommendation:
Ongoing Funding: no; New Funding: yes
Date:
Jul 14, 2000
Comment:
This is a change in scope (addition of a task). The budget is generally determined by needs from other projects. The new task is to establish a "Tag Bank" to minimize risk of a tag shortage when projects request tags on short notice. The SRT would like to see a more detailed plan and strategy for managing and using the tag bank. Although this is generally a good idea, there is question whether the current BPA budget can support this activity.This project raises several questions about the distribution of tags among projects within the basin. Are costs significantly less by buying in bulk? Is there a tracking system for overhead charges among the agencies and PSMFC? Do all PIT tag projects use this system for purchases?
Recommendation:
Date:
Sep 8, 2000
Comment:
CBFWA comment: This is a change in scope (addition of a task). The budget is generally determined by needs from other projects. The new task is to establish a "Tag Bank" to minimize risk of a tag shortage when projects request tags on short notice. The SRT would like to see a more detailed plan and strategy for managing and using the tag bank. Although this is generally a good idea, there is question whether the current BPA budget can support this activity. This project raises several questions about the distribution of tags among projects within the basin. Are costs significantly less by buying in bulk? Is there a tracking system for overhead charges among the agencies and PSMFC? Do all PIT tag projects use this system for purchases?
BPA response: BPA, the Council and PSMFC are working to streamline the PIT tag purchase, inventory and distribution process. Historically, tag costs have been lower by buying in bulk. As the technology has advanced, as with other technology-based products, the cost of tags has come down. It is unclear at this point whether bulk purchasing still affords a savings. PSMFC has always tried to save money on tag purchases where possible. Estimation by project sponsors of exact PIT tag needs one year in advance of actual use, is challenging at best. Although overestimation of tag needs does occur, it is usually the other way around. Having a tag bank would allow for timely distribution of tags to those projects that underestimated tag needs. However, the funding for those additional tags may have to come out of the project itself and not the tag bank account.
Recommendation:
Do Not Fund
Date:
Sep 13, 2000
Comment:
This account will receive funds for PIT tag purchases from specific project budgets.